Time to prepare; foundations of a successful presentation

Where can you find the time to prepare your presentation? How much time do you need?

Of course, I’m being a bit naughty; I have no idea of your schedule. When I have to prepare something new there are a variety of elements that have to be accommodated and it can be difficult to find the time.

Often listening is a key requirement, especially if you are speaking for, or to, a team. If you don’t listen you won’t know where your boundaries are and how far you can expect the team to follow. If you are representing the team this becomes doubly important, so when you meet with the team listen.

Now you need to find time to think. I find that mechanical tasks, going for a walk (carry some files for camouflage) or washing the car can provide me with the thinking time I need to process the elements I have been bringing together. When the issues are complex it is of tremendous value to spend time at your desk, followed by something mechanical, followed by another desk session and so on. It is amazing how things start to come together.

Eventually you will need to find time to create the finished presentation, and it does take time. Can you block out time in your diary? Perhaps you can work out of the office or at home (assuming you can control the home environment); at the very least can you switch off your phone and give yourself some ‘voice mail time’.

If the presentation is important then preparation time has to be prioritised.

As you develop skill in making and preparing presentations you will find that some tasks are abbreviated and that your training and experience will carry you on, but preparation and planning will always be the foundations of a successful presentation.

Get the skills you need at skillpresentations.com

MG

Slow news day

Slow news day

A look at today’s headlines suggests a slow news day. The emphasis seems to be on money, the lifeblood of business, with banks drawing back from bonus schemes and politicians trying to claw back £1 donations to charity (allegedly).

It makes one wonder how would you present that one to the finance department? Presentations are a part of every day life, whenever we interact with colleagues or customers we can use the communication skills we have developed to make effective contact with the other person. Granted it may not always be wise to fire up the PowerPoint in order to explain our preference for tea over coffee (or vice versa) but understanding how our words are heard and understood can be of tremendous benefit in our day-to-day business.

Making reasonable links between what we say and the tone of voice employed, and the accompanying body language can lead to great progress in our communication style no matter the size of the ‘audience’.

Of course, and here comes the pitch, if we don’t have the skills or understand the nuts and bolts of presenting to a group we cannot be benefited by them.

At skillpresentations.com we can develop those skills.

http://skillpresentations.com
MG